Sandoval County Clerk Split
New Mexico does not use a Texas-style elected district clerk for all trial-court files. Court records are handled by the New Mexico Judiciary and by the clerk or counter for the court that holds the case. For Sandoval County District Court, filings and record questions go to the District Court in Building A. Magistrate Court clerks handle Bernalillo and Cuba magistrate records at their separate locations. Probate has a county probate clerk contact for informal estate matters.
The Sandoval County Clerk is a county office, not the District Court records clerk. The County Clerk handles marriage licenses, recorded marriage certificate and affidavit records, property documents, business filings, elections, forms, and some vital-record request routing. Divorce court records, criminal cases, civil case files, dockets, court charges, court warrants, and traffic cases are court records and should not be requested from the County Clerk just because the word clerk appears in the office name.
The county's contact page shows the central county complex and department routing used for local offices.
The contact page is useful for county departments, but court-file requests still need the court that holds the case.
Sandoval County Clerk Contact Cards
Use the District Court contact for general-jurisdiction court records and the County Clerk contact for marriage, property, business, and other county filing records. These two offices sit at the same county complex but have different record duties and different copy channels.
Sandoval County District Court Clerk Counter
1500 Idalia Road, Building A
Bernalillo, NM 87004
Mail: P.O. Box 600, Bernalillo, NM 87004
505-867-2376
Email: berdissuedocs@nmcourts.gov
Mon, Tue, Thu, Fri 8-noon and 1-5; Wed 8:30-noon and 1-5
Sandoval County Clerk Records and Filing
1500 Idalia Road, Building D, 1st Floor
Bernalillo, NM 87004
Mail: P.O. Box 40, Bernalillo, NM 87004
505-867-7572
Email: ClerksOffice@sandovalcountynm.gov
Mon, Tue, Thu, Fri 8-5; Wed 9-5; closed noon-1; selected transactions stop at 3:30
Sandoval County Court Clerk Requests
District Court records include civil, criminal, domestic relations, juvenile, mental health, appeals, and contested estate matters. The public can start with New Mexico Case Lookup for a case summary, but Case Lookup does not provide documents. For documents, certified copies, older files, or records not shown online, the request must go to the court clerk/counter or through the New Mexico Courts IPRA request form.
Magistrate Court records follow the same court-level logic. Bernalillo Magistrate filings use bermadmin@nmcourts.gov, phone 505-867-5202, and Cuba Magistrate filings use cubmadmin@nmcourts.gov, phone 575-289-3519. Municipal court records belong to the municipal court that heard the case, such as Rio Rancho, Bernalillo, Corrales, Cuba, Jemez Springs, or San Ysidro.
Certified copy requests should include enough detail to let staff locate the right file. If the case number is unknown, use party names, case type, approximate filing date, court location, and document type. For divorce records, the County Clerk specifically says divorce is not housed by the County Clerk and must be obtained through the Thirteenth Judicial District Court or the court where the divorce was filed.
Request Sandoval County Certified Copies
A certified copy is a copy the record custodian certifies as a true copy from its file. Use the court clerk for court orders, judgments, divorce decrees, criminal dispositions, and docket-file documents. Use the County Clerk for certified marriage-license copies and certified recorded documents. Sending the request to the wrong clerk can delay the copy because the offices do not hold the same records.
- Identify the record source: District Court, Magistrate Court, Probate Court, Municipal Court, or County Clerk.
- Gather the case number, party names, filing date range, document title, and copy type needed.
- Check the online portal first when a case summary or recorded-document index can confirm the file.
- Contact the proper clerk or submit the proper IPRA or portal request with copy and certification details.
- Pay the posted fee and confirm whether pickup, mail, email, or portal delivery is available.
Sandoval County Request Fields
The records request fields differ by system. Court records use case identifiers and court venue. County Clerk records use document names, parties, recording details, and copy type. County IPRA and GovQA requests need enough description for the county custodian to find the non-court record.
| Field | Used For | Notes |
|---|---|---|
| Case number | Court files | Best identifier for District, Magistrate, Municipal, and probate transfers. |
| Party names | Court and county records | Use full names and spelling variations where possible. |
| Court location | Court files | Sandoval District, Bernalillo Magistrate, Cuba Magistrate, or municipal court. |
| Document type | Copy requests | Examples include final decree, judgment, order, marriage copy, deed, or recorded filing. |
| Copy type | Certification | Plain, certified, redacted, or unredacted if access rules allow. |
| Date range | Search aid | Filing, recording, hearing, marriage, or judgment date. |
| Delivery method | Fulfillment | Mail, pickup, email, portal response, or other office-approved channel. |
| Requester contact | All requests | Name, mailing address, email, phone, and payment details if needed. |
Sandoval County Clerk Fee Table
The County Clerk posts fees for marriage records, copies, certifications, recording, plats, and business licenses. Court-copy fees can differ by court and by record type, so court case copy costs should be confirmed with the clerk of the court holding the file. The table below uses the County Clerk fee schedule for county records and flags court records separately.
| Item | Fee or Rule |
|---|---|
| Marriage license | $55.00 |
| Certified copy of marriage license | $2.00 per copy |
| Certification | $1.00 per document |
| Copy fee | $1.00 per page |
| Images emailed or electronic copies | $1.00 per page |
| Military discharge DD214 copy or certification | No charge |
| Plat copy, 24 x 36 | $5.00 per page |
| Recording fee | $25.00 per document, including 10 entries |
| Additional recording entries | Additional $25.00 per 10-entry increment |
| Annual business license | $35.00 |
| Court case certified copies | Confirm with the court clerk that holds the case |
The County Clerk's recording fees and payment page is the source for the posted county-record fee schedule.
The fee page is most useful for County Clerk records, not for all court case copy costs.
Sandoval County Clerk Portals
The court and county offices use different portals. For court cases, New Mexico Case Lookup provides public electronic case summaries, while re:SearchNM provides deeper registered-user access where the user profile, case type, and document security allow it. New Mexico Courts IPRA is the public-request route for court records that need custodian review.
For County Clerk records, the County Clerk records hub links marriage records, property documents, business registration, divorce information, forms, fees, and FAQs.
The records hub is the best starting point for non-court county clerk filings and form routing.
The County Clerk's self-service portal supports recorded document and marriage-related searches, with a warning that the index is not the underlying document.
The self-service portal helps locate index data before a requester orders a copy from the County Clerk.
Sandoval County Clerk Services
The County Clerk's office records and files local documents that are not court case files. Services include elections, voter registration, marriage licenses, property records, business licenses, name-change process links, forms, and record or filing services. The office accepts in-person, mail, email, phone, and online portal contact for the record types it holds.
The County Clerk hours page lists the office schedule, lunch closure, contact details, and the 3:30 p.m. cutoff for plat recordings, marriage licenses, and Quickdocs electronic recordings.
The cutoff is a practical detail for same-day marriage license and recording work.
The Clerk's document request and recording page explains the ways to obtain or record County Clerk documents.
That page should be used for County Clerk filings, while court judgments and decrees remain court-clerk requests.
Note: County public-record requests through GovQA are for county records, not a substitute for the court clerk when the record is a court case file.